8 Best Online Fax Services for Small Business (2021)

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Looking for the best online fax service for your small business?

Upgrading to online fax service gives your business extra security, speed, and can improve communication across the board.

In this article, we have taken a look at some of the best online fax services you can use with your WordPress website.

Why Do You Need Online Fax Service?

With traditional fax machines you are limited by the old technology.

However, faxing is still one of the safest ways to send and receive information. Online fax services include the power and simplicity of email and traditional fax protection.

Also, there is no need for a physical fax machine or a fax modem.

In our business, we often have to fax when we contact the government, the IRS, and sometimes to get high-quality banking information.

Online fax services may delay your faxing process and may include software that you already use. You can even send faxes directly from your favorite email client.

This means less time to spend with your fax needs, and more time to grow your business.

Moving from traditional fax to online fax service can help your business in many ways:

  • You can quickly sign documents electronically with one click
  • Manage, store, and search faxes in one place
  • Receive and send faxes on the go from your mobile device
  • Save time by filtering out spam and junk
  • Upgrade your document storage and security

Make it easy to connect by combining your faxes with other digital communications.

The best part is that online faxing is done for remote groups. You do not need to be in the office to send or receive faxes.

That being said, let’s take a look at the best online fax services you can use to fund your small business.

The Best Online Fax Service for Most Users

Nextiva Fax is our top recommendation for most users because it is the least expensive option on our list. It’s also easy to use and compatible with the devices and hardware you have (including your existing fax machine).

The entry level is $ 4.95 per month and includes 500 pages. It is more than enough for most businesses and also supports many people who use the same account.

myfax-online-fax

MyFax is an excellent online fax service for small businesses and works for local businesses that send and receive low volume faxes.

You can use the free fax service to send faxes from time to time. However, free services may not work because you cannot change the cover sheet, and you usually cannot find faxes.

We recommend using an accessible app like MyFax instead. MyFax is simple and can also be used to send faxes anywhere in the world.

All plans come with unlimited fax storage, a free fax number, and a pre-build template library that you can customize to match your product. You can even search and save your fax history.

There is also an Android and iOS app to take your faxes on the go.

Small groups can use the Home Office program for $ 8.33 a month, allowing you to submit 100 pages and receive 200 pages per month.

There are also more expensive programs if you need to post or receive additional pages. If you exceed page limits, there is an overpayment of $ 0.10 per page.

RingCentral Fax — Best for High-Volume Faxing

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RingCentral is another great online fax service for small and growing businesses.

RingCentral is a leader in providing business communications services such as phone lines, instant messaging, video conferencing, and, of course, online faxes.

RingCentral Fax can serve as a standalone service or integrate with business VoIP and social media platforms.

This fax service is best suited for businesses that send high volume faxes, such as official offices, or universities. If your company uses outdated fax machines, RingCentral can integrate and upgrade your existing fax system.

You will also find common fax features such as online cover pages, cloud computing service integration, encryption, and the ability to enter unlimited fax numbers.

There are many integration options available, including Dropbox, Google Drive, Microsoft Outlook, and more.

And it is really a mobile solution. You can set messages to warn you about incoming faxes. Or use the mobile app to send, receive, view and store faxes.

There is even an option built to block spam faxes and reduce the total number of junk fax you receive.

With RingCentral, you can get a large number of pages at an affordable price. Fax 1500 plan is $ 17.99 per month for 1500 pages, dropping to $ 0.012 per page.

But the best price is their standard combined plan for $ 24.99 per month. This program allows you to fax an unlimited number of pages per month, and includes business calls, video meetings, audio conferences, business messages and more.

The only real danger is that their fax storage is limited to the last 200 faxes. You will need to delete existing faxes, or keep them out.

eFax — Best for Advanced Fax Archiving and Storage

efax-online-fax

EFax is a well-known name in the field of online fax services. It is rich, easy to use, and puts the focus on filing and archiving.

This makes it a good choice for organizations that need to keep faxes longer, such as financial and legal institutions, universities, housing offices, accountants, and more.

While some fax providers offer fax storage and archiving, there is nothing as deep as eFax. This provider offers unlimited storage of your faxes, as well as deep fax archiving and organizational features.

When faxes are saved, additional information is stored, such as the time and date of the transfer, the name of the recipient and sender, and more. This makes it easier to filter and find the exact information you want.

Your faxes are automatically saved, and old faxes will not be deleted to replace new incoming faxes.

Basically, with eFax, you will never lose a fax, either.

The installed mobile app is available for both iOS and Android. Allows you to archive, search, download, and transfer directly from your phone.

Another great feature of a cell phone is the ability to take text messages and send them as a fax, all of which is out of the office.

You will also find common functionality such as electronic signature support, multiple users, cloud computing integration, and the ability to fax up to 20 recipients.

Also, there is ground fax support, and all faxes are sent via encrypted SSL connection.

EFax has the highest prices on this list. However, for companies that require advanced search, retention, and storage features, it is still a good choice. Plans start at $ 16.95 per month with 150 incoming and outgoing faxes.

The best pricing system is a Pro program that costs $ 19.95 per month and allows you to submit 200 fax pages and get 200 pages per month.

However, there is a $ 10 one-time setup fee for both paid plans that you would like to be aware of.

MetroFax — Best Online Fax Services for Mobile Faxing

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MetroFax is a highly rated online shipping service with different iOS and Android mobile apps, making it our top recommendation for most mobile groups.

It is a good decision whether you and your team live in the field or work regularly outside the office. However, it is also a great alternative to traditional office settings because it enables your team to do more without being at their desks.

Several options on our list do not have a mobile app, making sending and receiving faxes on the go a concern.

SRFax — Best Online Fax Services for Healthcare Providers

srfax-online-fax

SRFax is an online fax service that offers the highest standards of security, privacy and compliance.

High safety standards make it an excellent choice for healthcare providers. Security should be provided when sensitive information such as patient records and medical information is transmitted.

You will be happy to know that SRFax fully complies with HIPAA for US health workers and PHIPA compliant with those based in Canada.

Many online fax services offer HIPAA compliance, but more often than not, these services bring a minimal amount of clutter. The security features provided by SRFax ultimately violate HIPAA regulations.

For example, you will find application security, hardware and organizational protection, user authentication, backups, and day-to-day physical protection.

Also, faxes are sent using 2048-bit encryption, and the sector rate is 256-bit.

In addition to security, you will find common features such as unlimited storage and integration of crossing platforms.

There are also special Windows and Mac clients that allow you to send and receive faxes from your favorite programs.

Prices are slightly higher, starting with the Lite plan for $ 7.95 per month for 200 pages. However, if you need strict security the price is right for you.

You can also send faxes abroad. Overdose fax rates are based on the country to which you are sending or receiving fax.

mFax — Best for Businesses With Up to 50 Users

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Managing account usage and configuration for more than a handful of users can be stressful, especially if you do not have the tools and support you need. However, mFax is focused on working with large groups and is our # 1 business recommendation with up to 50 users.

MFax understands that one of the most difficult parts of using new business software for the whole business is the initial configuration and implementation.

Therefore, its online fax service is one of the easiest to use in the market. The interface is friendly and has won several awards for ease of use and ease of use.

Fax.Plus — Best for Teams With Up to Five Users

faxplus-online-fax

Fax.Plus is one of the best online fax services for small groups. It’s easy to use, and the purpose of the service is to save you as much time as possible.

If you are looking for a way to improve your existing fax system while keeping things affordable, this is a great way.

You can even save your existing fax number for free or add new free and local fax numbers.

There are plenty of combinations to manage your faxes within the platforms you already use. This means that there is no complicated setup procedure or time spent learning the entry and exit of new software.

For example, it integrates with platforms such as Microsoft Office, Google Chrome, Slack, Google Drive, G Suite apps, and more.

You will also find an integrated iOS and Android app, so you can read, download, and fax on the go. The mobile app is easy to use as a web site.

Allows you to scan documents from your phone, add digital signatures, add notes, edit your archives, send faxes, and more.

You can also upgrade faxes with a single click, which makes them easier to read and will send faster.

If you have simple requirements and only need to send a handful of faxes every month, then there is a free program you can use. This program allows you to submit up to 10 pages per month. However, you cannot receive faxes, just send.

Although Fax.Plus is well suited for very small businesses, you will find a variety of programs to cater for all types of business needs. The basic plan is $ 5.99 per month and allows you to submit up to 100 pages.

If you want the best deal, a business plan allows you to submit 800 pages every month for $ 19.99.

Nextiva vFax — Best Online Fax Service for Most Users

nextiva-fax-online-fax

Nextiva is a leading online fax service for many businesses. It has an affordable price, flexible programs, and a wide set of features.

It is commonly known for business communication tools and business phone services.

However, Nextiva also offers an excellent online fax service that is very suitable for many small business owners.

Note: We use the Nextiva business phone service and communication platform at WPBeginner. They always work honestly, and have excellent customer support.

What we love most about Nextiva is that it is suitable for remote teams. You can send and receive faxes on your mobile, desktop, and tablet without being in the office.

If you have a traditional fax machine, Nextiva can also include that. They allow you to move your existing fax number to their platform.

With that said, a toll free number and a local phone number are included when you sign up.

If your company is growing and you need more numbers, you can add numbers from your dashboard with a few clicks.

Online storage is automatic too. Nextiva will keep all your incoming and outgoing faxes for six months. You can easily download and share your faxes with other members of your team.

Nextiva is used by organizations such as Taco Bell, Stanley Steemer, and Buffalo Bills. However, these programs are also suitable for small businesses.

We recommend getting their integrated communication platform starting at $ 18.95 per month, and includes unlimited fax, unlimited voice and video calling, personalized service, toll free numbers, and more.

You can also purchase vFax separately from $ 4.95 per month which includes 500 pages, but this program is limited and does not allow you to use the full power of Nextiva.

All in all, a great business and fax app for growing businesses.

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